0. GENERAL

Browser
Use only the latest version of Mozilla Firefox or Google Chrome. Other browsers may not perform properly. Set the font to normal (100%).

Login
URL: https://app.myice.hockey
Username: your registered e-mail address
Password: you will receive via e-mail from your admin

Forgot Password? Click on app.myice.hockey ‘Forgot password? ‘And enter your registered e-mail address. The system will send you a new password.
Change Password? Click on the ‘person icon’ at the top right and set a different password under ‘New password’. Press ‘save’.

Your age group (s)
Your age group(s) will be displayed in the upper left under the logo.

STEP 1: SEASON
After the first login, you will first have to set your season (which you can adjust at any time): Settings – Season

Specify a start / end date for your summer and winter season.

Enter your ‘training sessions per week’ and ‘minutes per unit’ for on- and off-ice training sessions.

For more info, click Settings – Season in the Help section.

STEP 2: FREE TIME
As a second step, fill the ‘free time’ module: Settings – Free time

We distinguish between ‘school holidays’ (‘can be trained’) and ‘training-free time’ (= can NOT be trained) as well as National Team (= some players may be absent)

Under ‘Action’, this data can be adapted or deleted at any time.

For more info, click Settings – Free time in the help section.

STEP 3: MONTHLY PLANNING
If you have set the conditions (season and free time), you can – but do not have to! – start with the ‘monthly planning’. You can schedule month by month or range by topic.

For more information, click Settings – Monthly planning in the help section.

STEP 4: MANAGE PLAYERS
Go to: Settings – Manage players
On the left (club player) you see all the players of your club. Use the ‘Search’ field to search for players (or years). Now add players to your selected age group (see logo on the top left corner):
– select the desired player(s)
– at the bottom click on the red ,+’
– the player(s) are now on the right in your age group

For more info, click Settings – Manage Players in the help section.

Note: if you want to add a new player to the club, click on Settings – Add players.

STEP 5: MANAGE STAFF
Now go to: Settings – Manage staff
On the left side (Club Staff) you see all the staff members of your club. Now add the staff to your selected age group (see the logo on the left):
– select the desired staff
– at the bottom click on the red ,+’
– the staff is now on the right in your age group
– add his function for this age group

For more info, click Settings – Manage staff in the help section.

STEP 6: TEAMS
Go to: Teams – Teams
Now create your as many different teams as you want for the selected age (see the logo on the left). Create a new team by clicking on the red ‘+’ on the right side in the middle.

For more information, click Settings – Teams in the help section.

STEP 7: PRACTICES
Go to: Practices – Groups
Now create your own training group(s) for the selected age (see the logo on the left).
For more info, click Settings – Practices in the help section.

Go to: Trainings – Planning
Now create your practices for the selected practice group.
For more info, click Settings – Practices in the help section.

STEP 8: INVITE PLAYERS TO TH PLAYERS PLATFORM
Caution: do not take this step until you:
– checked all players data
– have added all players to your age group
– have added practices
– have a clear communication strategy towards the players and parents (what do they have to know / what do you expext from them)
– feel comfortable with My Ice Hockey

Go to: Communication – Activation
Here are all your age group players listed. ARE THE E-MAIL ADDRESSES CORRECT? Check them again and – if necessary – adjust them right here!
If everything is correct, invite players to the Players Platform by clicking on the e-mail icon on the right.
The players now get an email with: URL, ID and PW.

Once logged in, your players will now see all planned trainings (and games, team interviews, etc.) and can fill-out their contact details (parents, school!).

For more info, click on Communication – Activation in the help section.

The My Ice Hockey Dashboard gives you an overall overview of:

• How many practices you have available this year. This number comes from the ‘Season’ module.
• The total practice time you have at hand. The practice time is set in the ‘Season’ module.
• How many on-ice practices you have planned under « season » (amount and in percent of the off-ice training sessions and in hours and minutes)
• How many off-ice practices you have planned under « season » (amount and in percent of the off-ice training sessions and in hours and minutes)
• Detailed analyzes of your summer season, pre-season, winter season (set under ‘season’) and the training-free time (set under ‘free time’)

TEAMS

Add teams
Start by pressing in the middle section on the right on the red square ‘+’ and enter a team name (age level is not required – this will be displayed automatically).

You can create as many teams as you want and edit or delete them at any time.

Add player(s) to team
On the left side (age level players) you see all players, which you have selected under ‘Settings – Manage players’. Select now those players, you want to add to the chosen team. You can do this by selecting one or more players and clicking on the red ‘+’ at the bottom. The players will now appear on the right side under the selected team.

Remove player(s) from team
Select player(s) on the right side and click on the red ‘trash can icon’ at the bottom of the screen. The player is now back on the left.

Adjust players data
Click on the ‘Name’ of the player and customize the player data (player profile, incl. Dossier).

Adjust the status
Click on ‘Status’ and adjust the players team status. Under ‘Notes’ you can enter details. The adjusted player is now being showed under « not available » in the lower part of the team site.
Note: Team status only affects the currently selected team.

E-mail features
Click on the ‘Email Icon’:
– communicate with your whole team
– just communicate with the healthy players
– communicate with your staff
– communicate with the parents
– communicate with previously selected players
-> you can also combine several options from above

Roster
If you click on the ‘Roster-Icon’ in the lower right corner, you will be taken directly to the Roster.

Standard line-up
If you would like to define this team as your default line-up for your games, click on the icon ‘Standard lineup’ in the top right corner. You can then retrieve this default listing under TEAMS – GAMES – LINE-UP – STANDARD LINE-UP.

ROSTER
The Roster gives you the typical Roster info. From here you can also click on the basic data of the players (click on the name).

DOSSIER (not yet live)
The following modules will be launched in the near future:

• Practice Valuation
• Player Statistics
• Practice Journal
• STAR Profile (SIHF)
• Weight and Height
• Valuations
• Feedbacks
• Team Tests
• Season Goal Setting
• Questionnaires
• Career Planning
• Medical Part
• Injuries
• School / Work
• Talks
• Parent Talks
  

STATISTICS (not yet live)
Here you will soon have many statistics available.

STAFF
Here you will see all the employees you have registered under Settings – Manage Staff. If you click on the name, you can adjust the details. You can add new employees / assistants by clicking on ‘add Staff’.

Useful: under ‘notifications’, you can specify who is to receive the e-mail notifications (for example, practice notifications) and who is not.

ADDRESSBOOK
The address book displays the following category:

• Contacts (Staff / others)
• Parents
• School
• Job
• Agent

If you click on a name, you can adjust the details.

REPORTS (not yet live)
Here you can add team reports soon.

CASH BOOK (not yet live)
Here you will soon have a simple cash book available.

MEETINGS (not yet live)
Here you will soon be able to save your meeting minutes.

SEASON
Fill in your details for the summer, pre-season and winter season. Enter a start / end date and specify how long the corresponding practices take. Define the practices units per week – for on and off ice trainings.
Do not forget to press ‘save’.
These data can be adapted at any time.

LEISURE
We distinguish between ‘school holidays’ (‘can be trained’) and ‘practices-free time’ (= can NOT be trained) as well as the national team (= some players may be absent).
Under ‘action’, this data can be adjusted or deleted at any time.

MONTHLY PLANNING
Monthly planning is the anticipation of the coming season. What do you want to practice when and how? We distinguish between two practice variants:

1) Federation-near variant
2) Individual variant

1) Federation-near variant
The topics are divided into Key Elements (KE = 20 points) and Sub Elements (SE = 5 points). Now open the desired topic and drag a Key Element or a Sub Element into the desired month in the calendar.

In order to simplify your monthly planning, My Ice Hockey uses an ingenious algorithm. This calculates for you how many points and topics you should use during a season. The goal is that you have finished all areas to zero points. Then it is ensured that you have planned your season perfectly.

If the planning becomes confusing over time (there is quite a lot to plan!), simply click on ‘filter by topic’ – and you can concentrate on the individual topics.

2) Individual variant
Click on ‘Individual elements’ – so you leave the Federation-oriented planning and can start your individual planning.

ELEMENTS
Load your own individual main elements, elements and the description.

ADD PLAYERS
You can add a player to your club in three ways:

1) Single player
2) Mass Import
3) Players without club

Important instructions:
We distinguish between A and B licenses.
A = Main club. Can change basic data (date of birth, e-mail, license number)
B = Secon club. Can not change basic data.
An individual e-mail address must be mandatory per player. Also applies to brothers and very young players.

1) Single player
Manually add the required data.
Important: The fields marked with * are required.

2) Mass import
Please download the import template and read the ReadMe file.

3) Players without club
Here you can search for players without clubs and possibly  add them to your own club.
Attention: A and B license problematic!

MANAGE PLAYERS
Here are listed all your imported or manually added players. Click on the name to change the player data. Here is also the only place where players can be removed from the club.

Note: From here, you add a player to one (or more) age groups. Select the player and click the red ‘+’ at the bottom left.

MANAGE STAFF
Here are listed all your imported or manually added staff members. Click on the name to change the staff data. This is also the only place where you remove staff from the club.

Note: From here, you add a staff of one (or more) age groups. Select the player and click the red ‘+’ at the bottom left. 

The following modules will be launched during the summer of 2017.

• Practice Valuation
• Player Statistics
• Practice Journal
• STAR Profile (SIHF)
• Weight and Height
• Valuations
• Feedbacks
• Team Tests
• Season Goal Setting
• Questionnaires
• Career Planning
• Medical Part
• Injuries
• School / Work
• Talks
• Parent Talks
  

ACTIVATIONS
Caution: do not take this step until you:
– checked all players data
– have added all players to your age group
– have added practices
– have a clear communication strategy towards the players and parents (what do they have to know / what do you expext from them)
– feel comfortable with My Ice Hockey

Go to: Communication – Activations
Here are all your age group players listed. ARE THE E-MAIL ADDRESSES CORRECT? Check them again and – if necessary – adjust them right here!
If everything is correct, invite players to the Players Platform by clicking on the e-mail icon on the right.
The players now get an email with: URL, ID and PW.

Once logged in, your players will now see all planned trainings (and games, team interviews, etc.) and can fill-out their contact details (parents, school!).

Note: if you have invited a player, the e-mail icon remains ‘closed’ until the player has successfully logged into the player platform. Afterwards the icon appears as ‘open’ and the player can not be invited again. If the player has forgotten his password, he can request a new password on the login page under ‘Forgot password’.